Job Description

The Opportunity

We are hiring an Executive Assistant to support our CEO and Founder. This role requires you to be local to Atlanta and willing to work in the office to provide hands-on support.

We are seeking an Executive Assistant who aspires to grow beyond the traditional boundaries of the role. The ideal candidate is not just focused on day-to-day tasks but is driven to take on larger responsibilities and contribute meaningfully to the strategic and operational success of the company. This role is perfect for someone who sees themselves evolving into a leadership position by demonstrating initiative, critical thinking, and an entrepreneurial mindset.

You will be responsible for coordinating schedules, managing all travel arrangements, and being onsite for specific engagements. Beyond these responsibilities, we expect you to take ownership of projects from start to finish, operationalize and streamline business processes, and actively support the CRO and CSO in achieving their goals.

The ideal candidate is analytically-minded, fast-paced, and detail-oriented, with a passion for improving systems and driving efficiency. If you are excited about contributing at a high level and growing with our organization, we want to hear from you.

The Skillset

• An exceptional ability to build strong relationships with many types of people in a variety of roles, especially executive leadership
• Previous experience scheduling meetings/events, travel management, and administration work for executives
• Outstanding ability to proactively solve problems and prioritize time and tasks
• Are trustworthy, reliable, and maintain strict confidentiality
• Past experience being a strategic thought partner to executives
• Ability to make decisions in a fast-paced, rapidly changing environment
• A proactive, self-starting mindset with the ability to anticipate needs and take initiative without being asked
• Strong organizational skills and the ability to manage multiple complex tasks with minimal supervision
• Exceptional communication and interpersonal skills, with a talent for keeping key stakeholders aligned and informed
• A proven track record of stepping beyond the traditional EA role to take on projects and responsibilities that support broader business goals
• An unwavering commitment to excellence and a “no-task-is-too-small” attitude
• Comfort with ambiguity and a willingness to adapt and problem-solve in dynamic situations

Feeling uneasy that you haven’t ticked every box? That’s okay; we’ve felt that way too. Studies have shown women and minorities are less likely to apply unless they meet all qualifications. We encourage you to break the status quo and apply to roles that would make you excited to come to work every day.

90 Days at Flock

We are a results-oriented culture and believe job descriptions are a thing of the past. We prescribe to 90 day plans and believe that good days, lead to good weeks, which lead to good months. This serves as a preview of the 90 day plan you will receive if you were to be hired as an Executive Assistant Flock Safety.

The First 30 Days

• Build relationships with the executive you support as well as their teams and cross-functional stakeholders
• Shadow the executives to understand their preferences, communication style and key contacts.
• Become familiar with Flock - learn our OKRs, company history, roadmap, culture, product suite and more.
• Start driving the agenda for recurring team meetings and ensure updates from members are captured before the meeting. Stay on top of any action items that stem from these meetings.
• Become familiar with the executives calendars and travel, understand how you can better optimize meetings and the travel experience.

The First 60 Days

• Create templates for common documents, emails and reports to save time and ensure consistency.
• Proactively anticipate the executive's needs and prepare for last-minute requests
• Take ownership of specific projects or initiatives
• Elevate travel for the executives by collecting pre-work before customer meetings to ensure the most efficient, well-run meetings.

90 Days & Beyond

• Collaborate with the executives to establish goals for the next quarter, create an action plan with clear milestones and deadlines.
• Closely maintain the calendars of the CRO and CSO, and play a key role in accelerating the pact with which their teams operate.

The Interview Process

We want our interview process to be a true reflection of our culture: transparent and collaborative. Throughout the interview process, your recruiter will guide you through the next steps and ensure you feel prepared every step of the way.

1. Our First Chat: During this first conversation, you’ll meet with a recruiter to chat through your background, what you could bring to Flock, what you are looking for in your next role, and who we are.
2. The Hiring Manager Interview: You will meet with your potential future boss to really dive into the role, the team, expectations, and what success means at Flock. This is your chance to really nerd out with someone in your field.
3. The Panel: Learn more about the team, responsibilities, and workflows. You should be prepared to speak about past projects, how you collaborate and communicate with others, and how you live our values. Depending on the team and role you are interviewing for, you may meet with several teammates as well as cross-functional partners.
4. The Executive Review : A chance to meet an executive and view Flock from a different lens. Be prepared to ask well-thought-out questions about the company, culture, and more.

Salary & Equity

In this role, you’ll receive a starting salary between $110,000 and $160,000 as well as Flock Safety Stock Options. Base salary is determined by job-related experience, education/training, as well as market indicators. Your recruiter will discuss this in-depth with you during our first chat.

The Perks

Flexible PTO : We seriously mean it, plus 11 company holidays.

️ Fully-paid health benefits plan for employees : including Medical, Dental, and Vision and an HSA match.

Family Leave : All employees receive 12 weeks of 100% paid parental leave. Birthing parents are eligible for an additional 6-8 weeks of physical recovery time.

Fertility & Family Benefits: We have partnered with Maven, a complete digital health benefit for starting and raising a family. Flock will provide a $50,000-lifetime maximum benefit related to eligible adoption, surrogacy, or fertility expenses.

Spring Health: Spring Health offers a variety of mental health benefits, including therapy, coaching, medication management, and digital tools, all tailored to each individual's needs.

Caregiver Support: We have partnered with Cariloop to provide our employees with caregiver support

Carta Tax Advisor: Employees receive 1:1 sessions with Equity Tax Advisors who can address individual grants, model tax scenarios, and answer general questions.

ERGs: We want all employees to thrive and feel like they belong at Flock. We offer three ERGs today - Women of Flock, Flock Proud, and Melanin Motion. If you are interested in talking to a representative from one of these, please let your recruiter know.

WFH Stipend: $150 per month to cover the costs of working from home.

Productivity Stipend: $250 per year to use on Audible, Calm, Masterclass, Duolingo, Grammarly and so much more.

Home Office Stipend: A one-time $750 to help you create your dream office.

Job Tags

Similar Jobs